As a Facilities Manager, it can be really taxing juggling your everyday workload with a growing to-do list and ongoing building maintenance requirements.
Yet, most Building Managers understand that you must put some attention toward preventive maintenance in order to keep little issues from becoming expensive problems.
While almost no one truly has the luxury to get caught up (never mind work ahead), preventive maintenance still must be a fundamental part of your building maintenance plan.
If you want to juggle your workload more effectively without busting the budget, you can’t spend all your time stuck in today’s issues while ignoring the problems that are likely coming tomorrow.
The key to effective building maintenance is balancing your workload with an eye on preventing upcoming issues.
What Can I Get From A Preventive Building Maintenance Program
Preventive building maintenance is not unlike most other types of preventive maintenance.
We get regular physicals to safeguard our health and avoid more costly, stressful, and serious issues down the road.
We use checkups, vaccines, and medication to extend both lifespan and quality of life.
A preventive building maintenance program is designed to reduce costs, limit failures, and minimize spur-of-the-moment equipment outages.
It also helps maintain and extend the lifespan of your assets and schedule maintenance when it is most expedient and cost effective.
A Solid Preventive Maintenance Program Can:
- Help prevent expensive and inconvenient failures.
- Assist you in planning maintenance for convenience and cost savings.
- Help reduce unscheduled equipment outages.
- Help avoid unexpected, expensive emergency maintenance.
- Allow you to maintain, maximize, and extend the lifespan of your building’s assets.
What Should My Preventive Maintenance Checklist Look Like?
Every building is unique, but any solid Preventive Maintenance Checklist should include three basic elements.
First, you need a yearly master plan with a clear budget.
Second, you need a job plan or task list for all of your building’s assets.
Third, you need trained technicians identified in advance, with access to everything required to complete the work.
This is where outsourcing building maintenance can be more effective and less costly than handling preventive maintenance in-house.
It can also be more efficient than coordinating multiple contractors for scheduled work.
A Building Maintenance company or Commercial Handyman service can help you plan work, manage workload, and reduce costs from unreliable vendors with variable pricing.
Whether you need on-site building maintenance, multi-facility support, or on-demand service, the right provider can become a valuable long-term partner.
Think You Are Too Busy For A Preventive Building Maintenance Schedule
Many Building Managers and Facility Managers convince themselves they are too busy to do preventive maintenance.
This is a mistake that will eventually come back to haunt you.
Your job isn’t only to solve issues as they arise, but also to anticipate them.
That’s where you bring the most value to your employers.
When you adopt the mindset of being “too busy” (which most Facility Managers are), you end up stuck in a constant cycle of putting out fires.
The more fires you’re forced to handle, the less time you have to get ahead of preventive maintenance.
Preventive building maintenance needs to become part of the way you operate.
Planning ahead can be demanding, but when you don’t make preventive maintenance a priority, you put both your reputation and your building in jeopardy.
Stop the repetitive cycle of reactive maintenance and get ahead with a smart preventive maintenance schedule.
Worried Outsourcing Building Maintenance Will Cost You More?
While there is an upfront cost to preventive maintenance, the long-term savings can be substantial.
Making room for preventive maintenance is about balancing budgetary needs today with those of tomorrow.
That isn’t always easy during cost-cutting times.
Still, the money spent on preventive maintenance is often money well spent.
Carefully maintained assets lead to less downtime and more satisfied tenants.
The savings can go even further through reduced energy usage and increased productivity from fewer unexpected failures.
A preventive maintenance program also allows you to service equipment and repair assets on a schedule that fits your business needs and seasonal shifts.
In many cases, you can choose times of year that offer the greatest cost savings.
For example, routine preventive maintenance for your A/C typically costs less during off-peak periods than an emergency call on the hottest day of summer.
Preventive maintenance also helps uphold the value of your assets and can extend their lifespan.
Ultimately, routine preventive maintenance leads to fewer emergencies, less downtime, reduced costs, and more satisfied tenants, employees, and customers.
Keep Small Issues From Ballooning With Commercial Building Maintenance
The maintenance needs of your facility can vary week to week.
One way to get the right level of service without overpaying is partnering with a building maintenance company or commercial handyman service you can use as needs arise.
This allows you to plan ahead and partner with a capable contractor before you have a pressing emergency.
Even the most efficient Facility Managers can become overwhelmed with volume.
An experienced and effective commercial handyman service can help you manage day-to-day issues before they grow into expensive problems.
Outsourcing building maintenance also allows you to customize a preventive checklist that keeps your facility operating smoothly.
Repairs, maintenance, and installations can be planned, estimated, budgeted, and scheduled properly.
Finding Effective Professional Building Maintenance Makes All the Difference
Outsourcing building maintenance can be important.
But outsourcing to an experienced and effective building services contractor who understands your unique needs is even more vital.
Not sure where to start?
Maybe you only need a bit of help and worry you don’t have enough work to outsource.
Or maybe you have the opposite problem and worry that your workload might overwhelm a single contractor.
You may also be unsure whether outsourcing is even affordable.
With a qualified building maintenance company or trustworthy commercial handyman team, the approach can be tailored to your facility and your budget.
Some Facility Managers need daily maintenance support across multiple facilities.
Others only need a weekly visit or an every-other-week schedule to manage a rotating to-do list and stay ahead of preventive maintenance.
The right commercial building maintenance company will be responsive and adjust the frequency and service scope to match your needs.
Whether that means creating a customized maintenance schedule or building a preventive checklist, the right partner can become your biggest ally.
They help you stay on top of a growing to-do list and handle the demands of the job more effectively.
